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Purchase Ledger Clerk – Chapeltown

Purchase Ledger Clerk – Chapeltown

Chapeltown

  • Contract Permanent - Full time & Part time available
  • Department Accounts & Administration
  • Closing Date 30/04/2024

MAIN PURPOSE OF JOB

To maintain the purchase ledger, receiving, analysing and arranging payment of suppliers invoices.

To operate telephone switchboard on overflow and lunchtime relief

INDIVIDUAL KEY OBJECTIVES

To reconcile all accounts within Purchase Ledger and ensure all outstanding items are followed through to a conclusion to pay all suppliers to Group Policy

DETAILED RESPONSIBILITIES

Data entry to computer suppliers invoices as required

Data of cheque payments

Maintain logs of all data entries

Pass invoices to the appropriate department for authorisation ensuring that they are returned in a timely manner.

Check details of invoices to ensure that VAT, discounts, and total are correct

Ensure that all invoices are charged to the appropriate cost centre and appropriately authorised

Administer the Parts returns system with JCB and Group Parts Manager

Processing the FSI returns from JCB and liase with Depot Managers to resolution

Reconcile Warranty payments and liase with Group Warranty Manager regarding shortfalls

Raise cheques for supplier payments in accordance with approved procedures and obtain necessary signatures

Raise remittance advices and despatch to supplier with cheque Ensure that all invoices and statements are promptly and correctly filed

Deal with supplier’s telephone queries regarding outstanding payments

Preparation and retention of all purchase ledger reconciliation’s

Reconcile cash required to Purchase Ledger listing

Maintain Goods In Suspense listing in good order with reference to Accountant

Ensure open items match where appropriate

To be aware of company policy relating to health and safety

To adhere to company Quality procedures

Assist in expense analysis as required

Any other Ad Hoc duties as requested

Job Types: Full-time, Part-time, Permanent

Expected hours: 25 – 30 per week

Benefits:

  • Employee discount
  • Health & wellbeing programme
  • On-site parking
  • Referral programme

Schedule:

  • Monday to Friday

Experience:

  • Purchase Ledger: 2 years (required)

Work Location: In person